Application For Vendor Tables

2025 Application: Read This & Scroll Down!

All vendor table applications will be reviewed by the Spirit of Beacon Day Committee. If accepted, your group will be assigned a table number, location and added to our email list for ongoing communication about the day. Tables run down Main Street from S. Brett Street (Amacord) to Teller Avenue (Yankee Clipper Diner). Contact Us with any questions.

Deadline: August 20th. There are a limited number of tables. Apply now. See below before applying please!

A few things to know before submitting:

  • Qualifications: Tables are for non-profits and organizations only. If your business serves the community in a big way, but you are classified as a business, you will be able to tell us how you serve the community in the application below. Please be realistic. For example: Realtors who help people find homes are providing a service to the community, but real estate is a business, not a community service. Financial planners provide a helpful service to everyone, but are a business.

  • Businesses: Businesses wanting a table should consider Sponsorship for promotion. Business Sponsors at the Beacon Of Light Level do get 1 table.

  • Businesses With Storefronts: If you run a business from a storefront on Main Street but do not qualify for a Table, consider marketing your business on the day by keeping your door open, hanging signs, and handing out flyers or cards from your door.

  • Temporary Food Permit: If you are selling or giving away any type of food, you need to contact the Dutchess County Health Department for a temporary food permit. Contact Shannon Fatum (845-838-4801), who wants to make this process easy for you. She will listen to what you are wanting to sell, and will advise you on what to do for if you need a permit or not. This includes most types of food - cookies, lemonade, hot dogs, etc. If it is pre-packaged food, like Girl Scout Cookies, you may not need a permit.

  • Temporary Food Permit Contact Person: Call Inspector Shannon Fatum if you want to sell food. Her number is 845-838-4801. Leave her a message or email her at sfatum@dutchessny.gov. She is waiting to hear from you, and knows about the Spirit of Beacon Day. If you need a temporary permit, she will email you the application and help you through the process.

  • “We Want Our Usual Spot”: Table locations are not promised, as we are reviewing all applications and placing them in a way that works for the given year.

  • Sidewalk: Tables are located on the sidewalk so that the parade can run through the middle of Main Street safely. Please be respectful of a storefront business you are in front of, and encourage your table visitors to go inside of the business behind you.

  • Table Fee: Once approved, you will be sent a payment link to secure your spot. $35 for regular tables. $100 for food vendor tables.

    Fee Waved: After School Clubs in Beacon City School District + Food Businesses with a brick and mortar location on Main Street who also want a table.

  • Bring Your Own Table, Chairs and Tent: The spot is 10x10, and you will need to bring your own table, chairs and tent if you want that.

MAIN STREET TABLE INFORMATION

WHEN: Sunday, September 28, 2025 (rain date October 5, 2025. We love rain boots.)

THEME: This year’s theme is “Children are the future - let them lead the way”

TABLE LOCATION + NUMBER: Table locations will be assigned and posted on our website prior to the Day and we will send an email notifying you.

SETUP TIME: Table set up is at 10am (street closed off from cars 10am).

START TIME: Main Street will open at 11am for the Festival. The Parade will start at 1pm. Everyone must clear the street for the parade.

END TIME: The Spirit of Beacon Day ends at 5pm. Table breakdown and trash-takeaway begins. Please take your trash.

TABLE SPECS: Table / booth sizes are approx. 10’ wide, 1 car parking space.

FOOD VENDOR ELIGIBILITY

Food Vendor Tables Breakdown

Fees:
$40 Dutchess County Department of Health Food Permit
$35 Spirit of Beacon Table Non-Profit Beacon Business Rate for Food
$100* Spirit of Beacon Table Food Vendor Rate for Businesses Outside of Beacon.
No Spirit fee for food businesses who have a brick and mortar on Main Street. Dutchess County Department of Health Food Permit still required.
Deadlines:
First come, first serve based on tier schedule. By the time your tier comes, there might not be space available. No guarantees.

  • 1st Priority Tier: Non-Profits, Community Organizations and Churches
    Selling food on Spirit of Beacon Day has been a fundraising opportunity for the non-profits, organizations and churches.
    Fee: $35 Table Fee
    Priority Window Deadline: July 18 - July 25. Don’t wait. You can apply after these dates! We are just holding the space for you if you apply during this time.

  • 2nd Priority Tier: Beacon Businesses For Food
    Our restaurant business friends in Beacon also really need your business. Beacon restaurants and businesses can apply for a table.
    Fee: Waved for food businesses with brick and mortar storefront location.
    Priority Window Deadline: July 26 - August 2.

  • 3rd Priority Tier: Food Businesses Outside Of Beacon
    If we don’t fill up on food vendors with the first two priority tiers, then food vendors who are businesses and not on Beacon’s Main Street can apply.
    Fee: $100 Table Fee
    Priority Window: August 2 - August 31. If you are a business (like a barber) who wants to sell food outside your establishment, you can apply.

  • September 1st and on: Registration open until we close.